York - 01904 716000
Wetherby - 01937 583210
Malton - 01653 692247
Wetherby 01937 583210
Malton 01653 692247
Debt Recovery

Debt Recovery Lawyers York, Wetherby & Malton

At some point, whether an individual or a business, you will have someone who owes you money and who refuses to pay, despite your repeated requests that he/she does so, and where you will feel that involving a solicitor might help you to recover that debt.

In that situation, our Debt Recovery Service may be of assistance to you...

Legal expertise

We specialise in recovering the money you are owed. Our practical and efficient approach, backed by specialist legal expertise, means we can advise on the most effective methods to recover your money.

Our Debt Recovery Team provides a specialist service to clients who want to recover unpaid sums of money whether arising from a written agreement, a verbal agreement or an unpaid invoice.

Fixed fee service

We offer a fixed fee service and can also provide advice on enforcement options once judgment is obtained against a debtor. Our team has extensive experience and acts for a wide range of clients from individuals through to multi-national organisations.

Please note that claims for the possession of residential or commercial property, or where you are claiming something other than money are not included in this service.

We offer a three stage debt recovery service

Stage 1: The letter before action.

Often a solicitor's letter results in payment. Our fee for this service is based on the value of the claim:

  • Under £5,000 is - £75 plus VAT
  • From £5,000 to £9,999.00 is - £100 plus VAT
  • Over £10,000 is - £125 plus VAT

Regulations require us to verify the identity of all our clients. If you are a new client then there is a fee of £15 plus VAT for this.

Where the debtor is a non-business consumer or a sole trader there is a premium of 25% on the above fees, as more work is necessary. 

Stage 2: Court Judgment.

If Stage 1 does not work, the next step is to obtain a court judgment. We will, if required, draft and issue court proceedings on your behalf. However, to begin court proceedings there is a separate fee - an issue fee - payable to the court. This fee is payable by you and dependent upon the amount being sued for but is added to the debt. Our fees for this step are £250 plus VAT. You are entitled to retain the judgment debt and any interest to the extent they are recovered from the debtor.

Stage 3: Enforcement.

Some debtors may not pay even when a judgment is obtained against them. There are a number of options which can be pursued in order to seek to enforce the judgment - and get paid.

Tailored approach

We can provide a tailored service to tie in with a business's existing in-house credit control policy to provide a seamless transition between creditor and solicitors.

Our Team has the added benefit of being part of Ware & Kay's Litigation and Dispute Resolution Department and can therefore offer clients the full expertise of that department should a debt recovery matter evolve into a more complex litigation matter.

Terms & conditions

This Scheme does not apply to claims which are or become defended. We also expect you to comply with our service conditions for this Scheme.

Please note that claims for the possession of residential or commercial property, or where you are claiming something other than money, are not included in this Scheme.

Initial Fixed Fee

  • Debts under £5,000 - £75 plus VAT
  • Debts from £5,000 to £9,999.00 - £100 plus VAT
  • Debts over £10,000 - £125 plus VAT

Regulations require us to verify the identity of all our clients. If you are a new client there is a fee of £15 plus VAT for this.

What this includes

A letter of claim to the debtor threatening court proceedings if payment in full is not received within 14 days in the case of a company debtor and 30 days in respect of an individual debtor or sole trader.

What this does not include

  • The cost of investigating the correct identity of the debtor
  • Claims against individuals outside England & Wales
  • Debts where there is a known dispute about liability

These fees are payable in advance of the letter being sent to the debtor. A premium of 25% on the above fees is charged where the debtor is a non-business consumer or a sole trader, as more work is involved.

An additional charge will be made at the appropriate hourly rate (see below), for all work not included in this or any other fixed fee below.

Proceedings fees

If payment is not received within 14 days, you will be required to put us in funds for the court fee. Details of these fees are here.

We will charge for our work in drafting the necessary papers for court or entering judgment and the work included below for a fixed fee of £250 plus VAT. You will be entitled to retain any part of the judgment debt, interest and costs recovered.

What this includes:

  • Drafting Claim Form & Particulars of Claim
  • Issuing the proceedings
  • Up to 4 letters, emails or telephone calls with you or the debtor pre judgment
  • Entering judgment against the debtor in undefended cases.

Further work

Any further work, including enforcement of payment of the debt by the debtor, is by negotiation, and will incur an additional negotiated fee. Any of our debt collecting team will be willing to discuss options for enforcing payment, where the debtor does not pay voluntarily, and will advise you on the cost.

Sample estimated enforcement fees are:

Estimated fees Court Fees Other Fees Our Fees
Attachment of Earnings £110 -

£125 plus VAT

Issue of Warrant £121 -

£125 plus VAT

Transfer Up Fees £66 - £125 plus VAT
Oral Examination £55 £125 plus VAT £125 plus VAT
Third Party Debt £110 - £125 plus VAT
Charging Order £110 £40 £160 plus VAT

Small Claims Fixed Fee Scheme

You may be eligible for our Small Claims Fixed Fee Scheme, if your claim is (or becomes) contested. If that is so, we will give you credit for any fee payment made by you up to that point.

Our rates

The members of our debt collecting teams and their current hourly charge out rates for work not covered by the fixed fee scheme are:

  • Steven Partridge - £270 plus VAT
  • Michael Thomas - £230 plus VAT
  • Tracy Weller - £170 plus VAT

Methods of Payment

Payment may be made by cheque made payable to Ware & Kay Solicitors Ltd and sent to these offices.

Alternatively, payment may be made by way of card payment, by telephone or by direct bank transfer to our client account.

Please ask for details.

Service conditions

What We Need From You

To offer competitive rates, we do need your help to minimise the necessary work we need to undertake on your behalf.

There are, therefore, the following reasonable conditions attached to our offering this service:

You provide us with the following:

  1. The name and address of the debtor and amount outstanding;
  2. Copies of the relevant invoice(s), any statement(s) and signed terms with the debtor;
  3. Your terms of payment if this is not evident from the invoice i.e. is contractual interest included? Do you have Terms of Business/a contract/letter of engagement signed by the debtor? If you do, please forward that too;
  4. If a payment(s) has been made since the invoice(s), tell us the amount(s) and date(s) received;
  5. The Initial Fixed Fee (see Debt Recovery Service - Terms and Conditions);
  6. Regarding the debtor:-
    1.  If the debtor is an individual - tell us the full name of the debtor if known, and provide us with as much personal information as possible, including D.O.B., who the debtor is employed by; any bank details you may have for the debtor.
    2. If a trade name or a firm - give us the proprietor(s) full names, D.O.B., any bank details you may have, and if available residential addresses.
    3. If a Company - make sure we have the correct name, registered office address and address of trading if different. Where possible, the Company's registered number would also assist us.
  7. To comply with anti-money laundering legislation, we will also need from you:
    1. If you are a Company: a copy of the certificate of incorporation and the last annual return (which can be downloaded from Companies House), and unless you are an existing client of the firm, then we will also require confirmation of the identity of the instructing directors or officers, i.e. passport/photocard driver's licence and recent utility bill.
    2. If you are an Individual: proof of your identity (such as your passport/photocard driver's licence); and proof of your address (such as a utility bill dated within the last 3 months).

Please note: we need to see original documents. If you prefer, and if you are an individual, you can use the "Document Certification Service" service operated by the Post Office, which charges £10.50 for that service.

In return, we will keep you updated at each stage of the process.

Our Aim

Our aim is to recover the outstanding debt due to you or your business with as little stress, cost and inconvenience to you as possible.

We have a very good track record of recovering debts from unwilling and uncooperative debtors and extremely proud of our many achievements, but you should note that success is always subject to the debtor's ability to pay.

Contact our Debt Recovery Solicitors in Yorkshire

To find out more about our debt recovery services and how we can help you, call us today on 01904 716000 (York) or 01937 583210 (Wetherby) or 01653 692247 (Malton), or complete our online enquiry form.

Contact us
Steven Partridge Bio
Johanne Spittle Director & Head of Litigation
York Office, Wetherby Office, Malton Office

Contact Johanne

Steven Partridge Bio
Steven Partridge Consultant – Litigation
York Office, Wetherby Office, Malton Office

Contact Steven

Michael Thomas Bio
Michael Thomas Solicitor – Litigation
York Office, Wetherby Office, Malton Office

Contact Michael